PRIVACY NOTICE

 

“10,000 Interns Foundation (as it will be referred to in this privacy notice)”, “we”, “us” and “our” means The 10,000 Interns Foundation and we are committed to respecting your privacy.

We are based in the UK and our operating address is Second Home, 68 Hanbury St, London E1 5JL.  We are a charity entered onto the Register of Charities with the Registered Charity Number 1199061.

ABOUT THIS PRIVACY NOTICE

For the purposes of data protection law, we are a controller in respect of your personal data. 10,000 Interns Foundation is responsible for ensuring that it uses your personal data in compliance with data protection law.

This privacy notice applies where you: use our website (www.10000internsfoundation.com), submit your personal details to The 10,000 Interns Foundation, or where we at The 10,000 Interns Foundation have received your personal details in relation to The 10,000 Interns Foundation programme and The 10,000 Interns Foundation activities. The privacy notice sets out the basis on which any personal data about you that you provide to us, that we create, or that we obtain about you from other sources, will be processed by us, as well as information about how we keep your personal data secure and how you can let us know if you would like us to change how we manage it. Please take the time to read and understand this privacy notice.

PERSONAL DATA THAT WE COLLECT ABOUT YOU

Personal data is any information that relates to an individual. It does not include information where the identity of the relevant individual has been fully and effectively removed (anonymous data). This section sets out the personal data that might be collected about you. 

Candidates

If you are participating in one of our programmes as a candidate, we will collect and process the following personal data about you:

• Information that you provide to us. This includes information about you that you give us by filling in forms or by communicating with us, whether face-to-face, by phone, e-mail or otherwise. This information may include:​​​​​

• • personal details such as, but not limited to, your full name, gender, email address, postal address and telephone number;
  • employment history and qualifications (both academic and professional), including details of your current/highest level of education and your year of graduation;     
  • information relating to any visa requirements you have to work full-time in the UK; 
  • details of eligibility criteria that apply to you, including your race or ethnicity and/or information about any disabilities that apply to you, mental health conditions that apply to you and/or reasonable adjustments that you might need; 
  • information about social mobility, including details of your postcode, refugee/asylum status, time spent in care, schooling and household income; and
  • any other details you provide, including (but not limited to) information contained in your CV, application and/or covering email and your reasons for applying to The 10,000 Interns Foundation and for working in the fields that you are interested in.

• Information we collect or generate about you. This includes:

• • personal data that we collect through your communication and correspondence with us (including but not limited to the content, date and time of your email correspondence).
  • personal data that we receive from our partner organisations who are participating in the 10,000 Interns Foundation programme or other parties who we engage with in relation to the programme (such as, e.g., university careers centres where you have consented to them sharing your data with us), including information about the status of your application and/or internship.

Corporate Partners 

If your organisation participates in one of our programmes as a partner or member, we will collect and process the following personal data about you: 

• personal details such as, but not limited to, your full name, email address, and telephone number; 
• your job title.

We will collect this data from you directly where you fill in one of our forms yourself, but we may also collect it from one of your colleagues where they have listed you as a contact. 

When you access our website (whether as a potential candidate or corporate partner), we also collect information about your computer, including, where available, your IP address, operating system, and browser type. We do this for system administration purposes, including to analyse trends and gather broad demographic information for aggregate use so that we can improve the site, and deliver customised, personalised, content.

Special category data 

Under data protection legislation, certain personal data is considered more ‘sensitive’ (e.g. information relating to race, religion, political affiliation and health). This is also known as ‘special category data’. As noted above, we collect some special category data about you where you are a candidate, including in particular information relating to your race/ethnicity and health (including any disabilities and/or mental health conditions that may be relevant to you). 

USES OF YOUR PERSONAL DATA

Your personal data may be stored and processed by The 10,000 Interns Foundation in the following ways and for the following purposes:

Candidates – If you are a candidate, we may process your personal data:

• to share your application with any of our partner organisations to allow you to be considered for an internship;
• to meet our legal and regulatory obligations;
• to maintain consistent practices and procedures with respect to the collection, use, disclosure, transfer and processing of personal data. These practices and procedures include the effective recording, management and administration of personal data​​ so that the data we hold is accurate, relevant and up to date; 
• for the purposes of equal opportunities monitoring, and to understand the reach of our services and programmes;      
• to communicate with you and to learn from your experience and feedback to develop our work; 
• to produce pseudonymised or anonymised information so that we can understand and demonstrate the nature and reach of our work;  
• to maintain contact with you in the future and notify you of relevant internship vacancies with any of our partner organisations that you might be interested in; and
• to send you information about our work at The 10,000 Interns Foundation, as well as insights that we think may be of interest to you.

Corporate Partners

If your organisation participates in one of our programmes, we may process your personal data:

• to enable your organisation to take part in the programme as a corporate partner or member, and to provide you with details of candidates; 
• to send you information about our work at The 10,000 Interns Foundation, as well as insights that we think may be of interest to you; 
• to learn from your experience and feedback to develop our work; and 
• to facilitate any donations that your organisation may wish to make to us.

OUR LAWFUL BASES

We will only use your personal data when the law allows us to (i.e., where we have a ‘lawful basis’). Most commonly we will use your personal data in the following circumstances: 

• where we have legal and regulatory obligations that we have to discharge (for example, our obligations to report to HM Revenue and Customs, Companies House or the Charity Commission);
• where we need to do so in order to establish, exercise or defend our legal rights or for the purpose of legal proceedings; or
• where this is necessary for our legitimate business interests (or the legitimate interests of one or more of our affiliates), such as:​
  • allowing us to effectively verify your information;
  • allowing us to effectively and efficiently administer and manage the operation of our organisation;
  • allowing us to effectively and efficiently administer the 10,000 Interns Foundation programme; or
  • being able to contact you in relation to your application.
• where this is necessary for the performance of a contract with you; 
• where we have your consent (see further below).

As noted above, we may process ‘special category data’, in particular information relating to your health and/or race/ethnicity if you are a candidate, in some circumstances. We will only process this data where:

• the data in question has been made public by you;
• you have given us explicit consent to the processing of such data;
• the processing is necessary for the purpose of, or in connection with,  any actual or prospective legal proceedings, for the purpose of obtaining legal advice or otherwise for the purposes of establishing, exercising or defending our legal rights;
• the processing is necessary for reasons of substantial public interest, for example for the purposes of equality of opportunities monitoring; and/or
• as otherwise permitted by law.     

In some circumstances, and as noted above, we may ask for your consent to use your personal data for a specific purpose. In particular, we may obtain your consent before we send you any email marketing, newsletters or other communications about topics and events which we think might interest you. We may also rely on consent to process some special category data – please note that if you do not provide your consent to us processing your special category data for the purposes of processing your application and/or allowing you to participate in one of our programmes, you may not be able to participate in the relevant programme. 

You may unsubscribe from our email communications by following the instructions in any email that we send you and you can withdraw your consent where we have relied on it and request us to remove the relevant personal data at any time by emailing us at [email protected].

We do not carry out any automated decision-making using personal data which produces legal effects or otherwise significantly affects individuals. 

DISCLOSURE OF YOUR INFORMATION TO THIRD PARTIES

We may disclose your personal data to our affiliates in the circumstances described below.     

If you are a candidate, we may share:

• your application and any relevant personal details with any of our partner organisations participating in the 10,000 Interns Foundation programme to allow them to consider your application; and
• certain personal details, including your gender and/ or ethnicity (although this will always be in an aggregated (and therefore anonymised) form), with other organisations for the purpose of working with The 10,000 Interns Foundation and/or for their own purposes where such purposes align with our own.

We will take steps to ensure that the personal data is accessed only by employees of such affiliates that have a need to do so for the purposes described in this notice.

We may also share your personal data (whether you are a candidate or an employee of one of our partner/member organisations) outside of The 10,000 Interns Foundation and our affiliates:

• if we are acquired by or merge with a third party, in which case personal data held by us about you will be disclosed to the third party buyer (or the organisation that we are merging with);
• to third party agents or contractors (for example, the providers of our electronic data storage services) for the purposes of providing services to us. These third parties will be subject to confidentiality requirements and they will only use your personal data as described in this privacy notice; and
• to the extent required by law, for example if we are under a duty to disclose your personal data in order to comply with any legal obligation, establish, exercise or defend our legal rights; 
• with our professional advisers, lawyers, accountants and auditors; 
• with your consent or as otherwise disclosed at the time of data collection or sharing.

TRANSFERS OF PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA

The personal data that we collect from you may be transferred to, and stored at, a destination outside the UK. It may also be processed by staff operating outside of the UK who work for our affiliates or for one of our suppliers.

Where we transfer your personal data outside the UK, we will ensure that it is protected in a manner that is consistent with how your personal data will be protected by us in the UK. This can be done in a number of ways, for instance:

• the country that we send the data to might be approved as ‘adequate’ for data protection purposes by the UK Government; or
• the recipient might have signed up to a contract based on “standard contractual clauses” (for example, the UK International Data Transfer Agreement) approved by the UK Government, obliging them to take steps to protect your personal data.

In other circumstances the law may permit us to otherwise transfer your personal data outside the      UK. In all cases, however, we will ensure that any transfer of your personal data is compliant with data protection law.

You can obtain more details of the protection given to your personal data when it is transferred outside the UK (including a copy of the standard data protection clauses which we have entered into with recipients of your personal data) by contacting us in accordance with the “Contacting us” section below.

RETENTION OF PERSONAL DATA

How long we hold your personal data for will vary. The retention period will be determined by various criteria including:

• the purpose for which we are using it (including any contractual and/or business relationships with you) – we will need to keep the data for as long as is necessary for that purpose;      
• legal obligations – laws or regulation may set a minimum period for which we have to keep your personal data; 
• (potential) disputes; and 
• any guidelines issued by relevant regulators.​​ 

After expiration of that period, the relevant data is routinely deleted, as long as it is no longer necessary for the fulfilment of a contract, the initiation of a contract or to protect or defend our position or that of a third party. If you have any questions about our retention periods, please contact us at [email protected].

HOW WE KEEP YOUR PERSONAL DATA SAFE

In order to protect your privacy we will make sure your personal data is kept securely and disclosed only to relevant organisations or representatives who need to access it to perform their roles. While we seek to use appropriate organisational, technical and administrative measures to protect personal data within our organisation, unfortunately no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contacting Us” section below. 

YOUR RIGHTS

You have a number of legal rights in relation to the personal data that we hold about you. These rights include:

• the right to obtain information regarding the processing of your personal data and access to the personal data which we hold about you;
• the right to withdraw your consent to our processing of your personal data at any time. Please note, however, that we may still be entitled to process your personal data if we have another legitimate reason (other than consent) for doing so;
• in some circumstances, the right to receive some personal data in a structured, commonly used and machine-readable format and/or request that we transmit those data to a third party where this is technically feasible. Please note that this right only applies to personal data which you have provided to us;
• the right to request that we rectify your personal data if it is inaccurate or incomplete;
• the right to request that we erase your personal data in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal data, but we are legally entitled to retain it; and
• the right to object to, and the right to request that we restrict, our processing of your personal data in certain circumstances. Again, there may be circumstances where you object to, or ask us to restrict, our processing of your personal data but we are legally entitled to continue processing your personal data and / or to refuse that request.     

You can exercise your rights by contacting us using the details set out in the “Contacting us” section below. Please be aware that we may be unable to provide these rights to you under certain circumstances, for example if we are legally prevented from doing so or can rely on exemptions.

You can find out more information about your rights by contacting the Information Commissioner’s Office, or by searching their website at https://ico.org.uk/. Additionally, you have the right to lodge a complaint against us, which you can do by contacting the Information Commissioner’s Office at www.ico.org.uk/make-a-complaint.

UPDATES

This Privacy Policy may change from time to time, for example to take into account changes at The 10,000 Interns Foundation or to reflect changes in regulation or legislation. It was last updated on 28 March 2024. 

Updates to this Notice will be posted on this page – please check back from time to time. We will also use reasonable efforts to inform you of any significant changes by email where appropriate. 

OTHER WEBSITES

Our website and/or our newsletters or other resources may contain links to other websites. Please note that when you click on one of these links, you are entering another website for which we have no responsibility (even if you access the website via a link on one of our websites or other resources). We encourage you to read the privacy notices or policies on all such websites. 

COOKIES

Our website uses cookies to enhance your experience while using those sites. Cookies are pieces of information that some websites transfer to the computer or device that is browsing that website and that are use for record-keeping purposes at many websites. For further details about our use of cookies, please visit our Cookie Notice here.

CONTACTING US

If you would like further information on the collection, use, disclosure, transfer or processing of your personal data or the exercise of any of the rights listed above, please address questions, comments and requests to [email protected].

You can also contact us by post at: 

Second Home, 68 Hanbury Street 

London 

England

E1 5JL