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“10,000 Interns Foundation (as it will be referred to in this privacy notice)”, “we”, “us” and “our” means The 10,000 Interns Foundation and we are committed to respecting your privacy.
We are based in the UK and our operating address is Second Home, 68 Hanbury St, London E1 5JL. We are a charity entered onto the Register of Charities with the Registered Charity Number 1199061.
For the purposes of data protection law, we are a controller in respect of your personal data. 10,000 Interns Foundation is responsible for ensuring that it uses your personal data in compliance with data protection law.
This privacy notice applies where you: use our website (www.10000internsfoundation.com), submit your personal details to The 10,000 Interns Foundation, or where we at The 10,000 Interns Foundation have received your personal details in relation to The 10,000 Interns Foundation programme and The 10,000 Interns Foundation activities. The privacy notice sets out the basis on which any personal data about you that you provide to us, that we create, or that we obtain about you from other sources, will be processed by us, as well as information about how we keep your personal data secure and how you can let us know if you would like us to change how we manage it. Please take the time to read and understand this privacy notice.
Personal data is any information that relates to an individual. It does not include information where the identity of the relevant individual has been fully and effectively removed (anonymous data). This section sets out the personal data that might be collected about you.
Candidates
If you are participating in one of our programmes as a candidate, we will collect and process the following personal data about you:
Corporate Partners
If your organisation participates in one of our programmes as a partner or member, we will collect and process the following personal data about you:
We will collect this data from you directly where you fill in one of our forms yourself, but we may also collect it from one of your colleagues where they have listed you as a contact.
When you access our website (whether as a potential candidate or corporate partner), we also collect information about your computer, including, where available, your IP address, operating system, and browser type. We do this for system administration purposes, including to analyse trends and gather broad demographic information for aggregate use so that we can improve the site, and deliver customised, personalised, content.
Special category data
Under data protection legislation, certain personal data is considered more ‘sensitive’ (e.g. information relating to race, religion, political affiliation and health). This is also known as ‘special category data’. As noted above, we collect some special category data about you where you are a candidate, including in particular information relating to your race/ethnicity and health (including any disabilities and/or mental health conditions that may be relevant to you).
USES OF YOUR PERSONAL DATA
Your personal data may be stored and processed by The 10,000 Interns Foundation in the following ways and for the following purposes:
Candidates – If you are a candidate, we may process your personal data:
Corporate Partners
If your organisation participates in one of our programmes, we may process your personal data:
OUR LAWFUL BASES
We will only use your personal data when the law allows us to (i.e., where we have a ‘lawful basis’). Most commonly we will use your personal data in the following circumstances:
As noted above, we may process ‘special category data’, in particular information relating to your health and/or race/ethnicity if you are a candidate, in some circumstances. We will only process this data where:
In some circumstances, and as noted above, we may ask for your consent to use your personal data for a specific purpose. In particular, we may obtain your consent before we send you any email marketing, newsletters or other communications about topics and events which we think might interest you. We may also rely on consent to process some special category data – please note that if you do not provide your consent to us processing your special category data for the purposes of processing your application and/or allowing you to participate in one of our programmes, you may not be able to participate in the relevant programme.
You may unsubscribe from our email communications by following the instructions in any email that we send you and you can withdraw your consent where we have relied on it and request us to remove the relevant personal data at any time by emailing us at [email protected].
We do not carry out any automated decision-making using personal data which produces legal effects or otherwise significantly affects individuals.
DISCLOSURE OF YOUR INFORMATION TO THIRD PARTIES
We may disclose your personal data to our affiliates in the circumstances described below.
If you are a candidate, we may share:
We will take steps to ensure that the personal data is accessed only by employees of such affiliates that have a need to do so for the purposes described in this notice.
We may also share your personal data (whether you are a candidate or an employee of one of our partner/member organisations) outside of The 10,000 Interns Foundation and our affiliates:
TRANSFERS OF PERSONAL DATA OUTSIDE THE EUROPEAN ECONOMIC AREA
The personal data that we collect from you may be transferred to, and stored at, a destination outside the UK. It may also be processed by staff operating outside of the UK who work for our affiliates or for one of our suppliers.
Where we transfer your personal data outside the UK, we will ensure that it is protected in a manner that is consistent with how your personal data will be protected by us in the UK. This can be done in a number of ways, for instance:
In other circumstances the law may permit us to otherwise transfer your personal data outside the UK. In all cases, however, we will ensure that any transfer of your personal data is compliant with data protection law.
You can obtain more details of the protection given to your personal data when it is transferred outside the UK (including a copy of the standard data protection clauses which we have entered into with recipients of your personal data) by contacting us in accordance with the “Contacting us” section below.
RETENTION OF PERSONAL DATA
How long we hold your personal data for will vary. The retention period will be determined by various criteria including:
After expiration of that period, the relevant data is routinely deleted, as long as it is no longer necessary for the fulfilment of a contract, the initiation of a contract or to protect or defend our position or that of a third party. If you have any questions about our retention periods, please contact us at [email protected].
HOW WE KEEP YOUR PERSONAL DATA SAFE
In order to protect your privacy we will make sure your personal data is kept securely and disclosed only to relevant organisations or representatives who need to access it to perform their roles. While we seek to use appropriate organisational, technical and administrative measures to protect personal data within our organisation, unfortunately no data transmission or storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure, please immediately notify us in accordance with the “Contacting Us” section below.
YOUR RIGHTS
You have a number of legal rights in relation to the personal data that we hold about you. These rights include:
You can exercise your rights by contacting us using the details set out in the “Contacting us” section below. Please be aware that we may be unable to provide these rights to you under certain circumstances, for example if we are legally prevented from doing so or can rely on exemptions.
You can find out more information about your rights by contacting the Information Commissioner’s Office, or by searching their website at https://ico.org.uk/. Additionally, you have the right to lodge a complaint against us, which you can do by contacting the Information Commissioner’s Office at www.ico.org.uk/make-a-complaint.
UPDATES
This Privacy Policy may change from time to time, for example to take into account changes at The 10,000 Interns Foundation or to reflect changes in regulation or legislation. It was last updated on 28 March 2024.
Updates to this Notice will be posted on this page – please check back from time to time. We will also use reasonable efforts to inform you of any significant changes by email where appropriate.
OTHER WEBSITES
Our website and/or our newsletters or other resources may contain links to other websites. Please note that when you click on one of these links, you are entering another website for which we have no responsibility (even if you access the website via a link on one of our websites or other resources). We encourage you to read the privacy notices or policies on all such websites.
COOKIES
Our website uses cookies to enhance your experience while using those sites. Cookies are pieces of information that some websites transfer to the computer or device that is browsing that website and that are use for record-keeping purposes at many websites. For further details about our use of cookies, please visit our Cookie Notice here.
CONTACTING US
If you would like further information on the collection, use, disclosure, transfer or processing of your personal data or the exercise of any of the rights listed above, please address questions, comments and requests to [email protected].
You can also contact us by post at:
Second Home, 68 Hanbury Street
London
England
E1 5JL